Florida’s New Condominium Website Law: What Property Managers Need to Know and How to Comply

By: Manny Salomon, Co-Founder of Florida Condominium Association Websites

If you manage a Florida condominium association with 25 or more units, a critical deadline is here. Under Florida law, these associations are now required to maintain an official website that makes certain records digitally accessible to unit owners. This legislation was enacted to increase transparency, improve communication, and ensure that condominium owners have timely access to the documents that affect their homes and investments.

For property managers, this new requirement is more than a line item on your compliance checklist—it is a fundamental shift in how associations share information and interact with residents. Failing to comply can expose associations and managers to unnecessary legal risk, state penalties, and frustrated homeowners. The good news: with proper planning and the right partner, compliance can be straightforward, affordable, and beneficial to your community.

Why the Law Was Passed

The Florida Legislature responded to years of homeowner concerns about transparency, access, and accountability in condominium governance. Associations were historically required to provide documents upon request, but the process was often slow and frustrating for both boards and residents. By requiring associations with 25 or more units to create and maintain a digital portal, lawmakers aimed to:

Give homeowners immediate access to governing documents, budgets, financials, and meeting notices.
Reduce administrative burdens on property managers fielding repeated document requests.
Enhance accountability and trust within associations.

For property managers, this means less time spent digging through files and more time focusing on community operations.

Who Must Comply

The requirement applies to all Florida condominium associations with 25 or more units. That includes:

High-rise and mid-rise condominiums.
Garden-style communities.
Multi-building condominium complexes.

If you manage or oversee such a property, your association must have a functional, compliant website. This is not optional, and state regulators have made clear that enforcement is a priority.

What the Website Must Include

To comply, association websites must securely host a variety of documents and information. At a minimum, this includes:

Governing documents: Declaration of Condominium, Articles of Incorporation, Bylaws, Rules, and Regulations.
Budgets and financial reports: Annual budgets, year-end financials, and association financial reports.
Board and membership meeting notices: Agendas, minutes, and upcoming meeting information.
Board certifications and contracts: Relevant certifications and executed agreements.

These documents must be accessible only to unit owners, which means a secure, password-protected portal is required—not just a public-facing website.

The Risks of Non-Compliance

For property managers, non-compliance carries real consequences:

Legal liability: Boards and managers could be held accountable for failing to meet statutory obligations.
Fines and penalties: The Florida Department of Business and Professional Regulation (DBPR) may impose financial penalties.
Erosion of trust: Homeowners who cannot access required documents may lose confidence in the board and management.
Operational inefficiency: Without a centralized digital hub, requests for documents continue to consume staff time and resources.

Compliance is not just about avoiding penalties; it’s about protecting your reputation and strengthening relationships with residents.

How Professional Websites Solve These Challenges

While some managers may consider using free or do-it-yourself website builders, the stakes of compliance demand a professional solution. A dedicated condominium website platform ensures:

Security: Password-protected portals that safeguard sensitive association records.
Ease of use: Simple navigation for residents and streamlined uploading for managers.
Mobile accessibility: Homeowners can access documents anytime, from any device.
Compliance readiness: Built-in features tailored to Florida’s statutory requirements.
Support and maintenance: Ongoing updates, hosting, and technical support to keep sites compliant and functional.

A well-designed website does more than check a box for compliance—it creates an efficient communication hub that reduces calls, emails, and frustrations.

Why Choose Florida Condominium Association Websites

At Florida Condominium Association Websites, we specialize exclusively in helping Florida condominium associations meet their website obligations. Our platform was designed with input from property managers, attorneys, and association boards to align precisely with Florida’s statutory requirements.

What sets us apart:

Turnkey compliance: We know exactly what documents and features Florida law requires, so you don’t have to worry about missing anything.
Affordable pricing: Our plans are tailored for associations of all sizes, with no hidden fees.
Secure portals: Password-protected areas ensure only owners can access sensitive documents.
Dedicated support: Our team provides training, updates, and ongoing assistance.
Community-first design: Professional, user-friendly layouts that enhance communication and resident satisfaction.

We are not a general web design firm dabbling in this space. We are 100% focused on Florida condominiums and the managers who serve them.

The Benefits Extend Beyond Compliance

Property managers who have implemented compliant websites report:

Reduced workload: Fewer repetitive requests for documents.
Better-informed homeowners: Residents appreciate the transparency and access.
Improved communication: Announcements, notices, and updates reach owners faster.
Enhanced professionalism: Demonstrating compliance strengthens trust and board-manager relationships.

By embracing this change, you not only meet legal requirements but also elevate your service to the community.

Next Steps for Property Managers

If your association has 25 or more units and does not yet have a compliant website, now is the time to act. The steps are simple:

Assess compliance: Review whether your current website (if you have one) meets Florida’s statutory requirements.
Select a solution: Choose a provider experienced in Florida condominium law and association needs.
Implement quickly: Upload governing documents, financials, and notices to a secure portal.
Educate residents: Provide clear instructions to owners on how to access and use the website.
Maintain regularly: Keep documents up to date and use the site as your central hub for communication.

Conclusion

Florida’s condominium website law represents a new era of transparency and accountability for associations. For property managers, it presents both a challenge and an opportunity: comply efficiently and build stronger connections with residents. With the right partner, you can achieve compliance, reduce administrative burdens, and deliver a professional experience that benefits your entire community.

Florida Condominium Association Websites is here to help you every step of the way. With our exclusive 50% off setup fees for FLCAJ readers, there has never been a better time to bring your association into compliance while improving communication and efficiency.

About the Author
Manny Salomon is the Co-Founder of Florida Condominium Association Websites, a company dedicated to helping condominium associations across Florida build and maintain compliant, secure, and professional websites. To learn more, visit www.CondoAssociationWebsite.com.